Automate job post expiry reminders with Google Sheets, HTTP checks & Gmail
Keep your hiring pipeline fresh by automatically monitoring job board listings for outdated content via HTTP header checks. This workflow audits URLs stored in Google Sheets and proactively nudges recruiters through Gmail when a post exceeds your age threshold. It is an essential tool for maintaining professional career pages without the burden of manual verification.
Run this with your team's AIWhat This Recipe Does
Manually auditing job boards to ensure listings are active and accurate is a time-consuming task for any recruitment team. This automation streamlines the entire job lifecycle by monitoring your live listings directly against your internal tracking sheet. By utilizing HTTP status checks, the system automatically detects when a job posting hasn't been updated or is nearing its expiration date. Instead of manually clicking through every link in your database, you receive proactive Gmail notifications when a post requires attention. This ensures your recruitment pipeline remains filled with qualified candidates who are applying to active roles, rather than wasting time on expired listings. This automation helps maintain your employer brand by keeping your external presence fresh and accurate. It eliminates the risk of ghost postings that frustrate applicants and can drain your recruitment marketing budget. By centralizing your job post management through Google Sheets and Gmail, your team can focus on interviewing top talent rather than managing administrative spreadsheets.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
DaySchedule, Google Sheets, BigMailer connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect DaySchedule and Google Sheets once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Recruitment managers who need to ensure job postings across multiple external boards stay synchronized with internal hiring statuses.
- HR departments at growing companies that want to automate reminders for hiring managers to refresh job descriptions every 30 days.
- Talent acquisition specialists who need to monitor third-party career sites to ensure listings haven't been unexpectedly removed or modified.
Frequently Asked Questions
Do I need to manually update the spreadsheet for every check?
No, you only need to add the URL of the job posting to your Google Sheet once. The automation handles the periodic checking and verification automatically.
Can I change how often the refresh reminders are sent?
Yes, the schedule trigger can be adjusted to run daily, weekly, or on any custom timeframe that suits your specific hiring cycle.
What happens if a job post link is broken or the page is missing?
The system detects irregularities in the web response and sends an alert via Gmail so you can fix the link or remove the entry from your tracker.
Can I send notifications to different hiring managers?
The automation can be customized to route Gmail reminders to specific team members based on the department or role owner listed in your Google Sheet.
Coming from n8n?
This recipe uses nodes like ScheduleTrigger, GoogleSheets, If, HttpRequest and 5 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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