Automate HR recruitment with OpenAI resume screening & interview QnA generator
This intelligent recruitment pipeline leverages AI agents to automatically screen uploaded resumes and score candidates against specific job criteria stored in Google Sheets. It streamlines the hiring process by generating personalized interview questions for top talent and delivering instant alerts to your team via Telegram.
Run this with your team's AIWhat This Recipe Does
Managing job applications or employee onboarding documents manually is a significant bottleneck for growing HR departments. This automation transforms your document intake process into a streamlined digital pipeline. The workflow triggers the moment a candidate or employee completes a form. It automatically extracts critical information from uploaded files, such as resumes or identification documents, drastically reducing manual data entry and the risk of human error. All captured data is instantly organized into Google Sheets for centralized tracking, while the original documents are securely archived and categorized in Google Drive. To ensure your team maintains a high pace of operations, the system sends real-time notifications via Telegram as soon as a new submission is processed. By automating these repetitive administrative tasks, your HR team can shift its focus from filing paperwork to high-value activities like interviewing and talent strategy. This solution ensures a faster response time for candidates and maintains a perfectly organized, searchable database of all submissions without any manual intervention.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Jotform, Google Drive, Google Sheets, Telegram connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Jotform and Google Drive once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Recruitment teams use this to automatically process resumes and notify recruiters of new applicants the moment they apply.
- HR managers use this to streamline the collection of employee onboarding documents, ensuring all certifications and IDs are stored and logged correctly.
- Operations leads use this to manage internal requests or compliance documentation, keeping a centralized record while receiving immediate mobile updates.
Frequently Asked Questions
Do I need to manually create folders in Google Drive for every submission?
No, the automation is designed to handle document organization automatically, ensuring files are stored in the correct location based on the form data.
Can I customize which information is extracted from the uploaded files?
Yes, the extraction logic can be adjusted to focus on specific data points relevant to your hiring or onboarding process.
Does this require a specific type of form to work?
This automation uses a built-in form trigger, meaning you can build and customize the intake form directly within the application.
What happens if a file is uploaded in a format like PDF or Word?
The system is built to handle common document formats, extracting text and data regardless of whether the applicant submits a PDF or a standard document file.
Coming from n8n?
This recipe uses nodes like StickyNote, FormTrigger, ExtractFromFile, Langchain.lmChatOpenAi and 7 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
Related Recipes
Monitor daily HR risks and standup summaries with Monday.com and GPT-4o-mini
Managing human resources requires constant vigilance over daily activities, potential bottlenecks, and emerging risks. This automation provides HR leaders with a streamlined way to monitor team performance and project health without manual oversight. By connecting Monday.com with AI-driven analysis, the system automatically scans your HR boards every day to identify critical blockers and high-risk items that require immediate attention. Instead of manually reviewing hundreds of task updates, your leadership team receives a consolidated summary via Gmail, highlighting exactly where intervention is needed. This proactive approach ensures that employee onboarding, recruitment cycles, and internal policy updates stay on track. By utilizing intelligent filtering, the automation separates routine tasks from urgent risks, allowing HR managers to focus their energy on strategic problem-solving rather than data collection. The result is a more responsive HR department that can address issues before they escalate into significant organizational delays.
Smart LinkedIn job filtering with Google Gemini, CV matching, and Google Maps
This automated HR management system streamlines employee data synchronization and team communication by bridging your database with instant messaging. By connecting Supabase with Telegram, this workflow ensures that critical employee updates, scheduled reports, and internal notifications are processed automatically without manual intervention. It eliminates the risk of missing important HR milestones or data changes by monitoring your records on a schedule and pushing relevant information to the right stakeholders. The automation handles data filtering and batch processing to ensure that even large volumes of employee information are managed efficiently and delivered in a readable format. Business leaders and HR managers can maintain a high level of transparency and responsiveness, ensuring the team stays informed about personnel updates, policy changes, or system alerts in real-time. This leads to improved internal coordination, reduced administrative overhead, and a more connected workforce.
AI-powered Candidate Screening & Interview Scheduling with OpenAI GPT & Google Suite
The AI Candidate Screening and Interview Scheduler transforms your recruitment process from a manual burden into an automated efficiency engine. By integrating AI-driven screening with seamless scheduling, this workflow ensures that your hiring team focuses only on high-potential talent while providing candidates with an instant, professional response. The automation begins the moment a candidate submits an application via your website or job board. It instantly evaluates the submission against your specific hiring criteria, recording all data in a central Google Sheet for easy tracking. Qualified candidates are automatically invited to book an interview via Google Calendar, eliminating the back-and-forth emails that often lead to top talent being hired by competitors first. For those who do not meet current requirements, the system handles professional follow-up communications, maintaining your employer brand without manual intervention. This tool is essential for businesses looking to scale their hiring without increasing HR headcount. It reduces time-to-hire, minimizes human bias in initial screening, and ensures your calendar stays organized with qualified prospects. By automating the administrative overhead of recruitment, you reclaim hours of productive time every week.
Automate job search with LinkedIn, Google Sheets & AI
This automated HR solution streamlines the recruitment process by transforming manual resume screening into a hands-off operation. By monitoring a designated Google Drive folder on a schedule, the automation automatically extracts critical information from applicant documents and organizes it into a centralized Google Sheets database. This ensures that no candidate is overlooked and that your hiring pipeline remains current without constant manual data entry. The system handles high volumes of applications by processing files in batches, allowing your team to focus on interviewing and selection rather than administrative filing. Once data is processed, the automation triggers personalized email communications through Gmail, providing instant feedback or next steps to applicants. This creates a professional, responsive experience for candidates while significantly reducing the time-to-hire for your organization. By centralizing all applicant data and automating the initial screening stages, business leaders gain better visibility into their talent pipeline and can make data-driven hiring decisions faster.
Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork