Automated press pass verification & badge creation with QR codes & multi-channel distribution
This automated solution streamlines event media access by verifying journalist credentials and generating custom digital badges with integrated QR codes. It manages the entire lifecycle from application validation to multi-platform distribution via email and Slack, ensuring a professional and efficient check-in process. Organizers benefit from real-time logging and automated identity verification, significantly reducing manual administrative overhead.
Run this with your team's AIWhat This Recipe Does
Managing media credentials for large-scale events often involves manual data entry and fragmented communication. This automation streamlines the entire press pass lifecycle, from initial application to final approval. When a media professional submits a request, the system instantly processes the data, validates the application against your specific criteria, and stores the record in a centralized Google Sheet. This ensures your team always has a single, accurate source of truth for event attendance. To maintain high internal visibility, the workflow sends real-time Slack notifications to your PR or management team, enabling immediate oversight. Simultaneously, the applicant receives a professional, automated response via Gmail, confirming their status and providing essential event details. By replacing manual spreadsheets and email threads with this automated system, you reduce administrative overhead, eliminate the risk of lost applications, and provide a seamless, professional experience for your media partners.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Http, BigMailer, Bot for Slack, Google Sheets connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Http and BigMailer once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Event coordinators at industry trade shows use this to automate the accreditation process for hundreds of international journalists.
- Public relations firms use this to manage guest lists and media verification for high-profile product launches and red-carpet events.
- Sports venue managers use this to track and approve press credentials for seasonal games while maintaining a secure record of all authorized personnel.
Frequently Asked Questions
Can I customize the approval criteria for media applications?
Yes. The workflow includes logic steps that can be configured to filter applications based on publication type, reach, or other specific business requirements.
Where is the media contact information stored?
All applicant data is automatically logged into a Google Sheet, creating a real-time database that your team can access and export at any time.
How will my team know when a new request is submitted?
The system sends an instant notification to a designated Slack channel, ensuring your team can review and respond to high-priority media requests immediately.
What does the applicant receive after submitting their form?
The automation sends a personalized email via Gmail and provides an immediate confirmation message on the submission page, keeping the applicant informed throughout the process.
Coming from n8n?
This recipe uses nodes like Webhook, If, StopAndError, Code and 5 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork