Extract and store receipt data with AI OCR, Google Sheets and Notion via Telegram
Simplify your expense tracking by sending receipt photos directly to a Telegram bot for instant AI-powered data extraction. This workflow utilizes OCR and GPT-4 to intelligently identify transaction details and automatically syncs them across Google Sheets, Notion, and cloud storage. It’s a powerful, multi-platform solution designed to eliminate manual data entry and keep your finances perfectly organized.
Run this with your team's AIWhat This Recipe Does
Managing business expenses often feels like a secondary job, taking valuable time away from actual growth. The AI-Powered Receipt Tracker simplifies this by turning a simple Telegram message into a robust financial record. Instead of manually entering data into spreadsheets or manually uploading files to storage folders, you simply snap a photo of your receipt and send it to your dedicated bot. The automation uses advanced processing to extract key details like the vendor name, total amount, date, and tax information automatically. Once processed, the system simultaneously updates your Google Sheets for financial tracking, uploads the original image to Google Drive for audit compliance, and creates a detailed entry in your Notion workspace for project management. This multi-platform approach ensures your data is always backed up and accessible exactly where you need it. By centralizing your expense management through a mobile-first interface, you eliminate the risk of lost receipts and human error, providing your team with real-time visibility into company spending and significantly reducing the time spent on administrative tasks.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Telegram, Google Sheets, Google Drive, Notion connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Telegram and Google Sheets once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Small business owners who need to track daily operational expenses on the go without carrying paper receipts.
- Sales teams who travel frequently and require a streamlined way to submit reimbursement requests immediately after a purchase.
- Freelancers and consultants who want to maintain organized records for tax season across multiple productivity tools like Notion and Google Sheets.
Frequently Asked Questions
Do I need to format the receipt image in a specific way?
No, the AI is designed to handle various angles and lighting conditions to extract text accurately from standard photo formats sent via Telegram.
Can I choose which platforms the data is sent to?
Yes, the workflow is fully customizable, allowing you to toggle storage between Google Sheets, Notion, or Google Drive based on your specific organizational needs.
Is my financial data secure during the extraction process?
Yes, the automation processes data through secure API connections, ensuring your sensitive financial information is transferred directly to your private accounts without being stored elsewhere.
What happens if the AI cannot read a specific receipt?
The system is built to handle errors gracefully and can be configured to send a notification back through Telegram if it requires manual clarification or a clearer image.
Coming from n8n?
This recipe uses nodes like TelegramTrigger, Switch, Telegram, HttpRequest and 5 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork