Extract & store receipt data with GPT-4, OCR, Google Sheets & Notion via Telegram Bot
Simplify your expense tracking by sending receipt photos directly to a Telegram bot for instant AI-powered data extraction. This workflow utilizes OCR and GPT-4 to intelligently identify transaction details and automatically syncs them across Google Sheets, Notion, and cloud storage. It’s a powerful, multi-platform solution designed to eliminate manual data entry and keep your finances perfectly organized.
Start BuildingWhat This Recipe Does
Managing business expenses often feels like a full-time job, but this AI-powered automation transforms your expense tracking by turning a simple Telegram message into a fully organized financial database. Instead of manually typing receipt details or losing paper slips, you simply snap a photo and send it to your private bot. The system automatically extracts key data points like vendor names, dates, and total amounts, then synchronizes that information across your entire workspace. By simultaneously updating Google Sheets for accounting, Google Drive for archival storage, and Notion for project management, this workflow eliminates data silos and ensures your records are always audit-ready. This solution is designed for business owners and teams who need real-time visibility into spending without the administrative overhead. It reduces the risk of human error, speeds up reimbursement cycles, and provides a centralized view of your company’s financial health. Stop chasing paper and start leveraging AI to handle your documentation automatically.
What You'll Get
Forms, dashboards, and UI components ready to use
Background automations that run on your schedule
REST APIs for external integrations
Telegram, Google Sheets, Google Drive, Notion configured and ready
How It Works
- 1
Click "Start Building" and connect your accounts
Runwork will guide you through connecting Telegram and Google Sheets
- 2
Describe any customizations you need
The AI will adapt the recipe to your specific requirements
- 3
Preview, test, and deploy
Your app is ready to use in minutes, not weeks
Who Uses This
- Field sales representatives who need to submit travel and meal expenses instantly while on the road to ensure faster reimbursement.
- Small business owners who want to centralize financial records across multiple platforms like Notion and Google Sheets for easier tax preparation.
- Operations managers who require a centralized digital repository in Google Drive for all physical company receipts to maintain compliance.
Frequently Asked Questions
Do I need a specific Telegram account for this?
You only need a standard Telegram account to create a bot via BotFather, which will act as your personal expense assistant.
Can I choose which platforms the data is sent to?
Yes, the workflow is modular, allowing you to enable or disable storage in Google Sheets, Notion, or Google Drive based on your specific business needs.
Does the automation extract the price and date automatically?
The system uses intelligent processing to identify and extract the total amount, merchant name, and transaction date directly from the receipt image.
How does this improve my accounting process?
It removes the manual entry step, ensuring that your financial records are updated the moment a purchase is made, which improves data accuracy and saves hours of administrative work.
Importing from n8n?
This recipe uses nodes like TelegramTrigger, Switch, Telegram, HttpRequest and 5 more. With Runwork, you don't need to learn n8n's workflow syntax—just describe what you want in plain English.
Based on n8n community workflow. View original
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