✨🔪 Advanced AI powered document parsing & text extraction with Llama Parse
Seamlessly transform unstructured documents from Gmail or webhooks into structured data using LlamaParse and advanced AI classification. This automation extracts critical details from invoices and reports, organizing them into Google Sheets for deep analysis. Stay informed with instant document summaries delivered directly to your Telegram channel.
Run this with your team's AIWhat This Recipe Does
Manual data entry from complex documents is a significant bottleneck for growing businesses. This automation eliminates that friction by using advanced AI and Llama Parse to extract structured data from PDF attachments and emails automatically. When a document arrives in your Gmail inbox, the system immediately processes the file, identifies key information, and categorizes it without human intervention. Instead of manually copying details into spreadsheets, the automation pushes verified data directly to Google Sheets and notifies your team via Telegram. By moving from manual processing to an AI-driven workflow, you ensure higher data accuracy, faster response times, and a centralized record of all incoming documents in Google Drive. This solution transforms a labor-intensive administrative task into a seamless, background process, allowing your team to focus on high-value analysis rather than repetitive data entry.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Gmail, Http, Google Drive connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Gmail and Http once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Accounts payable teams can automatically extract invoice details from vendor emails and log them into a central tracking sheet for payment processing.
- Logistics managers can parse shipping manifests and bills of lading to update inventory records and notify warehouse staff in real-time.
- Legal and HR departments can scan incoming contracts or applications to summarize key terms and store organized copies in secure folders.
Frequently Asked Questions
What types of documents can this automation handle?
The system is designed to handle complex PDFs, including those with tables, nested lists, and multi-column layouts that traditional parsers often struggle with.
Do I need to manually trigger the document processing?
No, the automation is triggered automatically the moment a new email with an attachment arrives in your specified Gmail folder or inbox.
Can I change where the extracted data is sent?
Yes, while this template defaults to Google Sheets and Telegram, you can easily redirect the output to other databases, CRMs, or project management tools.
How does the AI ensure the data is extracted correctly?
The workflow utilizes Llama Parse and advanced AI models to understand the context of the document, ensuring that data is not just captured, but correctly categorized into the right fields.
Coming from n8n?
This recipe uses nodes like Webhook, Gmail, GmailTrigger, Limit and 13 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork