Automated interview scheduling with an AI chat bot and Google Calendar
Transform your hiring process with a conversational AI assistant that handles the entire interview booking lifecycle using GPT-4o and Google Calendar. This intelligent agent identifies available time slots in real-time and allows candidates to secure appointments through a natural chat interface. It eliminates the administrative burden of scheduling, providing a seamless and professional experience for both recruiters and applicants.
Run this with your team's AIWhat This Recipe Does
This automated scheduling solution streamlines the complex process of managing appointments and calendar availability. By integrating directly with Google Calendar, the system acts as an intelligent intermediary that evaluates booking requests against real-time availability. It eliminates the manual back-and-forth typically associated with finding a meeting time, ensuring that every booking is validated and processed without human intervention. The automation handles the logic of checking for conflicts, processing custom scheduling rules, and instantly updating your calendar. This allows your team to focus on high-value tasks while the system maintains a perfectly organized schedule. Whether you are managing client consultations, internal meetings, or service appointments, this workflow ensures a professional and seamless booking experience for both the provider and the client.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Google Calendar connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Google Calendar once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Professional service providers use this to automate client discovery calls and consultation bookings without manual oversight.
- Internal operations teams use this to coordinate resource scheduling and meeting room availability across multiple departments.
- Recruiters use this to allow candidates to book interview slots that automatically sync with the hiring manager's calendar.
Frequently Asked Questions
Can I set specific hours for when bookings are allowed?
Yes, the automation can be configured with custom logic to only allow bookings during your designated business hours or specific availability windows.
Does this prevent double-booking automatically?
The system checks your existing Google Calendar events in real-time to ensure that new appointments are only scheduled during genuine openings.
Can I connect this to my existing website or booking form?
This workflow is designed to trigger from various inputs, making it easy to connect to your current lead capture forms or client portals.
What happens once a booking is successfully processed?
The automation immediately creates a calendar event and can be extended to send confirmation notifications to all participating parties.
Coming from n8n?
This recipe uses nodes like Langchain.lmChatOpenAi, Langchain.memoryBufferWindow, Langchain.toolWorkflow, StickyNote and 10 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork