Automate job discovery & AI proposals across Upwork, Freelancer, Guru & PPH with OpenRouter
This advanced automation system monitors multiple freelance platforms like Upwork and Guru in real-time to capture new job postings instantly. It intelligently generates tailored AI proposals through OpenRouter and logs every lead into a centralized Google Sheet for effortless pipeline management. By automating the discovery and outreach cycle, freelancers can significantly increase their response speed and win more high-value projects.
Run this with your team's AIWhat This Recipe Does
Staying competitive on freelance platforms like Upwork requires constant monitoring and lightning-fast response times. This automation transforms your lead generation process by monitoring Vollna RSS feeds for new job postings in real-time. Instead of manually refreshing browser tabs, this workflow automatically captures relevant job listings, filters them based on your specific criteria, and initiates the outreach process immediately. By integrating Gmail and Google Sheets, the system sends personalized application emails and maintains a comprehensive log of every lead pursued. This ensures you are consistently among the first to apply, significantly increasing your chances of winning contracts. The automation handles the repetitive tasks of data entry and initial outreach, allowing you to focus entirely on closing deals and delivering high-quality work. It provides a scalable way to grow your freelance business or agency without increasing your administrative overhead. By centralizing all lead data in Google Sheets, you gain a clear overview of your sales pipeline and application performance.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
BigMailer, Google Sheets connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect BigMailer and Google Sheets once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Freelance professionals who want to be the first to respond to high-value project postings on Upwork without manual monitoring.
- Specialized agencies looking to automate their outbound sales funnel by sourcing leads from multiple niche job boards via RSS.
- Recruitment consultants who need to track new job openings across specific industries and maintain a centralized database of opportunities.
Frequently Asked Questions
What accounts do I need to use this automation?
You will need an active Vollna account (or a similar RSS feed provider), a Gmail account for sending outreach, and a Google account to log data in Google Sheets.
Can I filter for specific types of jobs?
Yes, the workflow includes filtering steps where you can define specific keywords, budget requirements, or client criteria to ensure you only apply for relevant roles.
Is it possible to customize the application email?
Absolutely. You can customize the Gmail template within the workflow to include your specific pitch, portfolio links, and personal branding.
How does this help my sales tracking?
Every job identified and every email sent is automatically logged in a Google Sheet, providing you with a real-time audit trail and a structured sales pipeline.
Coming from n8n?
This recipe uses nodes like RssFeedReadTrigger, SplitInBatches, Code, Set and 9 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork