Build enterprise RAG system with Google Gemini file search & retell AI voice
This advanced automation streamlines enterprise-grade RAG by leveraging Google Gemini’s File Search API to index documents directly from Google Drive. It creates a seamless bridge between your internal knowledge base and a voice-activated assistant powered by Retell AI for instant, conversational retrieval. By eliminating the need for complex vector databases, it provides a plug-and-play solution for building high-performance AI voice agents.
Run this with your team's AIWhat This Recipe Does
This automation bridges the gap between your cloud storage and structured data management by automatically processing and organizing files from Google Drive into actionable Google Sheets records. By leveraging AI-driven HTTP requests and webhooks, the workflow transforms raw document uploads into organized data entries without manual intervention. This system ensures that every file uploaded to a specific folder is instantly logged, analyzed, and categorized, providing your team with real-time visibility into document pipelines. Business leaders can eliminate the bottleneck of manual data entry, reduce human error in record-keeping, and ensure that critical information trapped in documents is immediately accessible for reporting and decision-making. Whether you are managing incoming invoices, legal contracts, or project assets, this automation creates a seamless flow of information from storage to spreadsheet, allowing your staff to focus on high-value analysis rather than administrative upkeep.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Google Drive, Google Sheets, Http connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Google Drive and Google Sheets once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Operations managers use this to automatically track incoming vendor invoices and log payment details in a central spreadsheet.
- HR departments use this to organize job applications and resumes uploaded to Drive into a structured candidate tracking sheet.
- Project leads use this to synchronize site photos or field reports from mobile uploads directly into project management logs for immediate review.
Frequently Asked Questions
Do I need to manually trigger the data transfer for every new file?
No, the system monitors your Google Drive folders and automatically initiates the data logging process as soon as a new file is detected.
Can I choose which specific Google Sheet the data is sent to?
Yes, you can configure the automation to target any specific spreadsheet and worksheet within your Google account.
Does this support different types of files like PDFs and images?
The workflow is designed to handle various file formats supported by Google Drive, processing the metadata and content for organized storage.
Can I customize the information that gets extracted and logged?
The automation is fully adjustable, allowing you to define exactly which data points from the file should be mapped to specific columns in your Google Sheet.
Coming from n8n?
This recipe uses nodes like ManualTrigger, HttpRequest, StickyNote, GoogleDriveTrigger and 9 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork