Automated meeting recording & AI summaries with Google Calendar, Vexa & Llama 3.2
This powerful automation handles your end-to-end meeting documentation by capturing audio and generating intelligent summaries using Llama 3.2. Once the call ends, the workflow instantly processes the discussion into actionable insights and delivers them directly to every participant's inbox. Say goodbye to manual note-taking and ensure your team never misses a key decision or action item again.
Run this with your team's AIWhat This Recipe Does
Transform every meeting into a structured asset without lifting a pen. This automation eliminates the burden of manual note-taking by connecting your Google Calendar directly to advanced AI transcription and summarization engines. When a meeting begins, the system automatically prepares to capture the audio, processes it through Llama AI for high-accuracy transcription, and distills the conversation into a concise email summary. This ensures that key decisions, action items, and critical insights are captured and distributed to your inbox immediately after the session ends. For business leaders and teams, this means better alignment and fewer missed details. Instead of focusing on writing notes, you can stay fully engaged in the conversation, knowing that a comprehensive record is being generated in the background. The result is a more productive workforce that spends less time on administrative follow-ups and more time executing on high-value tasks. By centralizing your meeting intelligence, you create a searchable history of your business operations that improves accountability across the entire organization.
What your team gets
Forms and dashboards, so it is not a script only one person understands
Runs on your schedule in the cloud, so it does not stop when a laptop closes
Endpoints, so the rest of your stack can trigger the same work
Google Calendar connected for the team, not per person
How It Works
- 1
Open the recipe and connect your accounts
Connect Google Calendar once, in your team cloud, and nobody has to do it again on their own machine
- 2
Tell your own agent what is different about your process
Claude, ChatGPT, Cursor, whichever your team already uses. It adapts the recipe to how you actually work
- 3
Run it, then leave it running
It lives in your team cloud, so it keeps going after you close the laptop and every teammate's AI can use it
Who Uses This
- Sales professionals who need to capture client requirements and follow-up tasks without interrupting the flow of a discovery call.
- Project managers who lead multiple daily stand-ups and need to distribute action items to stakeholders immediately after each session.
- Executive leadership teams who want a reliable record of board meetings and strategic planning sessions to ensure long-term accountability.
Frequently Asked Questions
Do I need to manually trigger the recording for each meeting?
No, the automation monitors your Google Calendar and triggers automatically based on your scheduled events.
Can I customize the format of the email summary?
Yes, you can adjust the AI prompt to prioritize specific information such as action items, deadlines, or a general overview of the discussion.
Which meeting platforms are supported?
The workflow works by identifying meeting links within your Google Calendar events, making it compatible with most major video conferencing tools.
What information is included in the final email?
The email typically includes a high-level summary of the conversation, a list of identified action items, and the full transcript for your records.
Coming from n8n?
This recipe uses nodes like GoogleCalendarTrigger, HttpRequest, Set, Langchain.chainLlm and 3 more. On Runwork, you don't need to learn n8n's workflow syntax. Describe what you want to your own AI agent in plain English.
Based on n8n community workflow. View original
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Run this with the AI your team already uses
Your agent adapts it, your team cloud keeps it running, and everyone's AI can find it.
Open this recipe in Runwork